Whistleblower reports
This is a translation of the Polish original. In case of any difference, the Polish version is binding.
If, in connection with your work or cooperation with our office, you have learned of a breach of the law, you can report it. The report is confidential, and the person making it is protected against retaliation.
How to report
Internal reporting channel
You can make a report in any of three ways:
- By e-mail to sygnalista@fhr.com.pl — the mailbox is read only by persons authorised to handle reports.
- By post, to: FHR GROUP sp. z o.o., ul. Wołomińska 21, 05-230 Kobyłka, Poland, marked “Whistleblower report” (“Zgłoszenie sygnalisty”) — envelopes with this marking are opened only by an authorised person.
- Orally, at a meeting — arrange one by calling +48 600 767 907.
You can also report anonymously. Remember that in that case we will have no way to give you feedback or ask for details.
What a report can concern
A report concerns a breach of the law — an act or omission that is unlawful or intended to circumvent the law — in the areas listed in the Act of 14 June 2024 on the Protection of Whistleblowers, in particular:
- corruption
- public procurement
- financial services, products and markets
- prevention of money laundering and terrorist financing
- product safety and compliance
- transport safety
- protection of the environment
- radiation protection and nuclear safety
- food and feed safety
- animal health and welfare
- public health
- consumer protection
- protection of privacy and personal data
- security of networks and information systems
- the financial interests of the State Treasury and the European Union
- the EU internal market, including competition rules and corporate taxation
- constitutional freedoms and human and civil rights
Who can report
Anyone who obtained information about a breach in a work-related context — employees, persons working under civil-law contracts, associates, trainees and interns, as well as people who are only applying for work or have already finished it.
What happens after a report
- Within 7 days of receiving the report we confirm that we have received it — unless the report was anonymous or you did not give a contact address.
- No later than 3 months after the confirmation we give you feedback on the action we have taken.
- We protect the identity of the reporting person. Data that could identify you is known only to persons authorised to handle reports.
- No retaliation. No retaliatory action may be taken against a person who has made a report — for example dismissal, a pay cut, being passed over for promotion or ending the cooperation.
Reporting outside the office
You do not have to start with us. You can make an external report to the Commissioner for Human Rights (Rzecznik Praw Obywatelskich) or to the public authority competent for the matter the report concerns. In the cases set out in the Act, public disclosure is also permitted.
Personal data
The controller of data from reports is FHR GROUP sp. z o.o., ul. Wołomińska 21, 05-230 Kobyłka, Poland. We process the data to receive the report and take follow-up action, on the basis of a legal obligation. We keep reports and documentation for 3 years from the end of the calendar year in which we completed the follow-up action. Details are in the privacy policy.